Editorial Policies

About this topic

The following policies apply to all Poltekkes Kemenkes Yogyakarta Group journals. Where a journal is owned by and published on behalf of an association, you should refer to any additional requirements set out by that journal. Please read these policies in full before submitting your article, to ensure you’ve correctly followed all the requirements.



For non-research articles, you must list your current institutional affiliation.

If you have moved to a different institution before the article has been published, you should list the affiliation where the work was conducted, and include a note to state your current affiliation.

If you do not have a current relevant institutional affiliation you should state your independent status.


Appeals and complaints

We welcome genuine appeals to editor decisions. However, you will need to provide strong evidence or new data/information in response to the editor’s and reviewers’ comments. Where you, as an author, wish to comment on aspects of the journal’s editorial management please Contact Us.



Listing authors’ names on an article is an important mechanism to give credit to those who have significantly contributed to the work. It also ensures transparency for those who are responsible for the integrity of the content.  PUINOVAKESMAS Journal adheres to guidelines for authorship set forth by the International Committee of Medical Journal Editors (ICMJE).

Authors listed on an article must meet all of the following criteria:

  1. Made a significant contribution to the work reported, whether that’s in the conception, study design, execution, acquisition of data, analysis, and interpretation, or in all these areas.
  2. Have drafted or written, or substantially revised or critically reviewed the article.
  3. Have agreed on the journal to which the article will be submitted.
  4. Reviewed and agreed on all versions of the article before submission, during revision, the final version accepted for publication, and any significant changes introduced at the proofing stage.
  5. Agree to take responsibility and be accountable for the contents of the article and to share a responsibility to resolve any questions raised about the accuracy or integrity of the published work.

All persons who have made substantial contributions to the work but do not meet the criteria for authorship should be listed in the Acknowledgments section (technical help, writing assistance, language translation service, general support, financial and material support). All persons named in the Acknowledgments section of the manuscript must give their permission to be named. Statement for such permission is included in the manuscript submission process.

PUINOVAKESMAS Journal promotes novelties in the area of scientific integrity. Therefore, Journal adopted the system by which each author is identified with his unique identification number, ORCID. ORCID ensures transparency in authorship and personal identification. It is easy to obtain and available for free at http://orcid.org/. It is recommended for each author to provide his/her ORCID number.



Research and non-research articles must cite relevant, timely, and verified literature (peer-reviewed, where appropriate) to support any claims made in the article.

You must avoid excessive and inappropriate self-citation or prearrangements among author groups to inappropriately cite each other’s work, as this can be considered a form of misconduct called citation manipulation. Read the COPE guidance on citation manipulation.

If you’re the author of a non-research article (e.g. a Review or Opinion) you should ensure the references you cite are relevant and provide a fair and balanced overview of the current state of research or scholarly work on the topic. Your references should not be unfairly biased towards a particular research group, organization, or journal.

If you are unsure about whether to cite a source you should contact the journal editorial office for advice and don't forget to use manager reference to managed your citation and reference.


Competing interests

You and all of your co-authors must declare any competing interests relevant to, or which can be perceived to be relevant to the article.

A competing interest can occur where you (or your employer, sponsor or family/friends) have a financial, commercial, legal, or professional relationship with other organizations, or with the people working with them which could influence the research or interpretation of the results.

Competing interests can be financial or non-financial in nature. To ensure transparency, you must also declare any associations which can be perceived by others as a competing interest.


Corrections, expressions of concern, and retractions

Sometimes after an article has been published it may be necessary to make a change to the Version of Record (VoR).

This will be done after careful consideration by the Editor to ensure any necessary changes are done in accordance with guidance from the Committee on Publication Ethics (COPE).

Any necessary changes will be accompanied by a post-publication notice which will be permanently linked to the original article. This can be in the form of a Correction notice, an Expression of Concern, a Retraction, and in rare circumstances a Removal. The purpose of this mechanism of making changes which are permanent and transparent is to ensure the integrity of the scholarly record.


Data availability and deposition

PUINOVAKESMAS Journal supports a number of open data initiatives and offers a suite of data-sharing policies for journals.

Data sharing policies

Are you submitting your paper to a PUINOVAKESMAS Journal, and is there a data set associated with your work? Journals have policies on data sharing which state how data associated with your article should be shared. 

Data repositories

A data repository is a storage space for researchers to deposit data sets associated with their research. And if you’re an author seeking to comply with a journal data sharing policy, you’ll need to identify a suitable repository for your data.

Community-endorsed public repositories

Where community-endorsed mandates exist for the submission of data to public repositories, authors should submit the datasets to the appropriate repositories and provide the accession numbers (where available) in the paper.

Examples of repositories are community-endorsed public repositories like GenBank.

You can also using Zenodo, RINARVIX, or any else.

Images and figures

You should only use images and figures in your article if they are relevant and valuable to the work reported. Please refrain from adding content of this type that is purely illustrative and does not add value to the scholarly work. Please ensure that your images and figures are can be read clearly. You should send it separately from your main text.



PUINOVAKESMAS Journal takes all forms of misconduct seriously and will take all necessary action, in accordance with COPE guidelines, to protect the integrity of the scholarly record.

Examples of misconduct include (but are not limited to):

  • Affiliation misrepresentation
  • Breaches in copyright/use of third-party material without appropriate permissions
  • Citation manipulation
  • Duplicate submission/publication
  • “Ethics dumping”
  • Image or data manipulation/fabrication
  • Peer review manipulation
  • Plagiarism
  • Text-recycling/self-plagiarism
  • Undisclosed competing interests
  • Unethical research



Trust and integrity are among what readers value the most in scholarly peer-reviewed journal content. That’s why Jurnal Teknologi Laboratorium takes the issue of plagiarism very seriously.

The Committee on Publication Ethics (COPE) defines plagiarism as:

“When somebody presents the work of others (data, words or theories) as if they were his/her own and without proper acknowledgment.”

For PUINOVAKESMAS Journal, this applies to data, images, words or ideas taken from any materials in electronic or print formats without sufficient attribution. The use of any such material either directly or indirectly should be properly acknowledged in all instances. You should always cite your source and you MUST give the URL for the electronic reference version. Papers submitted to PUINOVAKESMAS Journal will be screened and checked for plagiarism by using  Similarity Check from Crossref, but an author should be checked before submitting.  


Preprints, preprint servers, and early reporting of scholarly work

We support the need for authors to share early versions of their work before peer review publication.

Preprints and preprint servers

A preprint is your article before you have submitted it to a journal for peer review. Preprint servers are online repositories that enable you to post this early version of your research paper online.

If you upload your AOM to a non-commercial preprint server, you can subsequently submit the manuscript to PUINOVAKESMAS Journal. We do not consider posting on a preprint server to be a duplicate publication and this will not jeopardize consideration for publication.

If you’ve posted your AOM to a preprint server, we ask that, upon acceptance, you acknowledge that the article has been accepted for publication as follows:

“This article has been accepted for publication in "PUINOVAKESMAS-www.e-journal.poltekkesjogja.ac.id/pui.”

After publication please update your preprint, adding the following text to encourage others to read and cite the final published version of your article (the “Version of Record”):

“This is an original manuscript of an article published by PUINOVAKESMAS on [date of publication], available online: http://e-journal.poltekkesjogja.ac.id/pui/[Article DOI].”


Research ethics and consent

All research published in PUINOVAKESMAS Journal must have been conducted according to international and local guidelines ensuring ethically conducted research.

Research involving humans

All research studies on humans (individuals, samples, or data) must have been performed in accordance with the principles stated in the Declaration of Helsinki.

Prior to starting the study, ethical approval must have been obtained for all protocols from the local institutional review board (IRB) or other appropriate ethics committee to confirm the study meets national and international guidelines for research on humans. A statement to confirm this must be included within the manuscript, which must provide details of the name of the ethics committee and reference/permit numbers where available.

Ethical considerations for different human study designs

This includes:

  • Prospective studies on humans
  • Clinical trials
  • Clinical Case reports
  • Organ or tissue transplants
  • Human embryos and human stem cells
  • Consent for research involving children, adolescents, and vulnerable or incapacitated study participants
  • Retrospective studies
  • Survey studies
  • Covert observational research
  • Research on indigenous communities
  • Communication research
  • Social media research

Research involving animals, plants, and heritage sites

Studies involving vertebrates or regulated invertebrates (e.g. cephalopods), field studies and other non-experimental research on animals must have been carried out after obtaining approval from the relevant institutional ethics committee or the institutional animal use and care committee. Research procedures must be carried out in accordance with applicable national or international guidelines. Infield studies authors must have also obtained any necessary permits for access to lands.

Authors must include a statement within the manuscript to provide details of the name of the ethics committee(s) which approved the study and include the permit or animal license numbers where available.

In the spirit of promoting best practice guidelines given by COPE (available at: https://publicationethics.org/core-practices), PUINOVAKESMAS Journal will not consider for publication manuscripts in which best ethical practice is not ensured, i.e. Informed consent is missing and/or Ethical approval is omitted. To simplify the decision-making process on whether a type of study requires Informed consent and/or Ethical approval, authors are encouraged to consult the table below reprinted from Borovecki A, Mlinaric A, Horvat M, Supak Smolcic V. Informed consent and ethical approval in laboratory medicine. Biochem Med (Zagreb) 2018;28(3):030201.

Type of study Study design Informed consent Ethical approval
Research The material from patients/healthy donors is collected for research purpose. Required Required
Method/instrument validation The use of residual material Not required Required
The material from patients/healthy donors is collected for research purpose Required Required
Research showing standard clinical/laboratory practice or the advancement of the standard practice If it does not include a new method or instrument Not required (it is implied that the informed consent was previously given for the scope of the treatment) Not required (it is considered that this is not research but clinical/laboratory practice)
Incidence/epidemiological research The use of residual material or retrospective data collection. Not required Required
Laboratory Information System (database) data extraction Retrospective data collection. Not required Required
Laboratory management Studies that do not include human subjects but collect data for measuring quality indicators (i.e. turnaround time, test utilization, non-conformities, etc.). Not required Not required
Survey The participants are notified in the survey about the nature of the research and the future use of the data (publishing, etc.). Not required (it is implied) Not required
Survey asking more intimate questions. Required Not required
Case report   Required Not required
Preanalytical case report Patient specific information are not presented (patient is not identifiable). Not required Not required


Crossmark Policy

PUINOVAKESMAS Journal is committed to upholding the integrity of the literature and publishes Errata, Expressions of Concerns, or Retraction Notices dependent on the situation and in accordance with the COPE Retraction Guidelines. More information about the publication of ethics Jurnal Teknologi Laboratorium can be found on Publication Ethics and Malpractice Statement.

Crossmark is a multi-publisher initiative from Crossref to provide a standard way for readers to locate the current version of a piece of content. By applying the Crossmark logo Publisher Name is committing to maintaining the content it publishes and to alerting readers to changes if and when they occur.
Clicking on the Crossmark logo will tell you the current status of a document and may also give you additional publication record information about the document. 
The mechanism of retraction follows the Retraction Guidelines of Committee on Publication Ethics (COPE) which can be accessed at https://publicationethics.org/files/retraction%20guidelines.pdf.


Publication Ethics

This journal follows guidelines from the Committee on Publication Ethics (COPE) in facing all aspects of publication ethics and, in particular, how to handle cases of research and publication misconduct. All articles in this journal involving human subjects should respect principles of research ethics as described in the Declaration of Helsinki and studies involving animals should obey the International Guiding Principles for Biomedical Research as developed by the Council for International Organization of Medical Sciences (CIOMS).

PUINOVAKESMAS Journal adapts COPE to meet high-quality standards of ethics for publishers, editors, authors, and reviewers. As an essential issue, publication ethics needs to be explained clearly to improve the quality of the research worldwide. In this part, we explain the standard for editors, authors, and reviewers. In addition, the publisher doesnt have the right to interfere with the integrity of the contents and only supports publishing in a timely manner.

For Editors

  1. Editors should be responsible for every article published in PUINOVAKESMAS Journal.
  2. Editors should help authors to follow the instruction for the author that we adopt from ICMJE.
  3. The editors may communicate with other editors or reviewers in making the final decision.
  4. An editor has to evaluate the manuscript objectively for publication, judging each on its quality without looking to nationality, ethnicity, political beliefs, race, religion, gender, seniority, or institutional affiliation of the authors. He/she should decline his/her assignment when there is a potential for conflict of interest.
  5. Editors need to ensure the document sent to the reviewer does not contain the information of the author, vice versa.
  6. Editors' decisions should be informed to authors accompanied by reviewers' comments unless they contain offensive or libelous remarks.
  7. Editors should respect requests from authors that an individual should not review the submission if these are well-reasoned and practicable.
  8. Editors and all staff should guarantee the confidentiality of the submitted manuscript.
  9. Editors will be guided by COPE flowcharts if there is suspected misconduct or disputed authorship.

For Reviewers

  1. Reviewers need to comment on ethical questions and possible research and publication misconduct.
  2. Reviewers will do the work in a timely manner and should notify the editor if they can not complete the work.
  3. Reviewers need to keep the confidentiality of the manuscript.
  4. Reviewers should not accept to review the manuscripts in which there is a potential conflict of interest between them and any of the authors.

For Authors

  1. Author(s) affirm that the material has not been previously published and that they have not transa­ferred elsewhere any rights to the article.
  2. Author(s) should ensure the originality of the work and they have properly cited others' work in accordance with the format of the reference.
  3. Author(s) should not engage in plagiarism or self-plagiarism.
  4. Salami publication is strictly prohibited in PUINOVAKESMAS Journal.
  5. Author(s) should ensure that they follow the authorship criteria that are taken from the PUINOVAKESMAS Journal that is explained in instruction for the author of PUINOVAKESMAS Journal.
  6. The author(s) haven't suggested any personal information that may make the identity of the patient recognizable in any forms of description part, photograph, or pedigree. When the photographs of the patient were essential and indispensable as scientific information, the author(s) have received the consent in written form and have clearly stated it.
  7. In the case of experimenting on humans, the authors have certified that the process of the research is in accordance with ethical standards of Helsinki declaration, domestic and foreign committees that preside over human experiments. If any doubts are raised whether the research has proceeded in accordance with the declaration, the authors should explain it. In the case of experimenting on animals, the authors have certified that the authors had followed the domestic and foreign guidelines related to the experiment of animals in a laboratory.
  8. Author(s) should give the editor the data and details of the work if there are suspicions of data falsification or fabrication.
  9. Authors of the journal should clarify everything that may cause the conflict of interests such as work, research expenses, consul­tant expenses, and intellectual property on the document of PUINOVAKESMAS Journal form disclosure.


Open Access Policy

This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

All articles published in Open Access will be immediately and permanently free for everyone to read and download. We are continuously working with our author communities to select the best choice of license:

Creative Commons Attribution-ShareAlike (CC BY-SA)

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgment of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgment of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).